Bosch LBB3580 User Manual download pdf (Page 30)

3.3 ENTERING DELEGATE DATA

Delegate data is classed either as conference data or personal data. Confer-

ence data is information that is directly related to the conference in which

the delegate is participating. Personal data is additional information that is

not-conference related. All data is entered into the screen card via the main

window.

NOTE: A screen card is what is displayed in the main window of Delegate

Database, and is used to store data on delegates. Each delegate has a sepa-

rate screen card, with text boxes, edit fields and check boxes for specifying the

details for that delegate. Screen cards are stored by the DCN system in a

names file.

The data fields contained within the ‘Conference Data’ dialogue box can be

divided into three categories:

• User-specified

• User-selected

• System-specified

There are two user-specified fields: ‘Last Name’ and ‘First Name’. The only

restriction on entries in these fields is the number of characters; maximum

40 for ‘Last Name’ and 14 for ‘First Name’.

There are five user-selected fields: ‘Country’, ‘Interpretation’, ‘User

Display’, ‘Group’, ‘Title’. Entries in these fields must be selected from a list

of options offered by the system. However, all lists except User Display can

be edited or updated. For more details on editing lists, please refer to ‘Edit-

ing screen-card fields’ on page 3-14.

There are four system-specified fields: ‘Seat Number’, ‘Pin Code’, ‘Card

Code’ and ‘Vote Weight’.

• The seat number is a unique number that identifies the delegate unit to

the system.

• The PIN code is an identification number that the delegate has to enter

into his/her delegate unit before gaining access to conferencing facilities.

• The card code is a numerical code, invisible to the user, that identifies a

delegate’s ID-card to the system. A card code is shared by a card and a

delegate unit, but is otherwise unique. A delegate must insert his/her

card into the delegate unit to gain access to conferencing facilities.

Digital Congress Network Delegate Database

Page 3-13 Software User Manual

PREPARING FOR A CONFERENCE

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Bosch LBB3580 User Manual Page 30